Car detailing job card template: free intake and handover sheet
By Sam W - SoapX Ltd.
A paint chip nobody noticed at drop off becomes your problem at collection. This free car detailing job card records the condition of every panel before you start, what the customer booked and their signature at both ends of the job. It takes five minutes and protects you on every car.
Free download // Checklist 03
Vehicle Intake & Handover job card. Two A4 pages. Print a stack for the van or unit.
What is on the job card
- Customer and vehicle: name, contact, registration, mileage, fuel, keys and locking wheel nut
- Services booked: twelve common services to tick
- Condition check: eighteen panels and areas, each with scratch, swirl, chip and dent boxes and a notes column
- Before work starts: photos, damage agreed, valuables returned
- Customer sign in
- Handover: walk round, aftercare, keys, payment and next visit
- Customer sign out with space for aftercare notes
Every field is left blank, ready to fill in by hand.
Why every detailer needs one
- It settles disputes before they start. Damage agreed and signed for at drop off cannot become your fault at collection.
- It looks professional. Customers notice when you walk round with a clipboard.
- It sets expectations. Writing down the services booked, and any cure time, stops arguments over what was included.
Nearside and offside
The condition check uses UK terms. Nearside (N/S) is the passenger side on a right hand drive car, offside (O/S) is the driver side. It matches the way insurers and body shops record damage.
Pair it with photos
The sheet is the record, the photos are the proof. Take every panel, each wheel, the interior and the dash with the ignition on to show any warning lights. Take your finished photos from the same angles for a fair before and after. Use the cost per wash calculator to make sure your pricing covers your product costs.
How to get the most from it
- Print a stack and keep them on a clipboard in the van or unit.
- Keep the signed copy with your job records.
- Use it alongside the Full Detail Workflow checklist, which follows this one in the series.
Quick answers
What should a car detailing job card include?
Customer and vehicle details, the services booked, a panel by panel condition check, notes of items left in the car and signatures at drop off and collection.
Do mobile valeters need a vehicle condition report?
It is strongly recommended. A signed record of existing damage is the simplest protection against claims that damage happened during the job.
Can I share this job card with my team?
Yes. Print as many copies as you need and share it freely. Please do not resell it.
Kit for this job
- Pit Crew Kit
- Wheel and Dirty Jobs Cloths 3 Pack
- Soft Detailing Brush Set of 3
- Laser Edgeless Buffing Cloths
Prefer one download? Get all 14 SoapX checklists in one PDF. They are free to print and share. Please do not resell them.
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